The Way to Have Effective Communication in Workplace – II
The first part, we talk about what effect poor communication can cause and as I let you know which things we need to improve in order to have good communication in workplace, so let’s go.
These are four areas in which communication may fail to be effective.
1. Style and Method. Know that people have learned in different ways, so they absorb communication in a variety of ways. Because of this fact, it is important to make sure that the “style” of communication is varied to ensure that everyone can understand the message. It is wise idea to consider presenting important information in pictures, spoken and written. Also, always ensure that your communication is “two way”. This mean you should allow your audience to communicate with you in return as this is an opportunity for questions, discussion and clarification of the key issues. Don’t rely on messages, emails or notices as these “one way” communications are much more able to be misunderstood, misplaced or simply not read.
2. Content. It is also important to have communication in the right level of detail by the way that the audience will understand. Know that too much detail can make some people to switch off, but too little detail may give the impression that there is something being hidden or avoided. So, use language that all people can understand and make sure complex language and words are kept to a minimum.
3. Timing and Frequency. Many times, information or message can not be sent to employees in once time of communication. Many organizations fall into the trap of communicating too often or too rarely with their employees. A matter of having a clear purpose for each communication are getting the balance right and keeping to commitments rather than just a schedule. It is good idea to save important communications with employees until the end of the day or shift or until the end of the week. Predictably, chances of a focused and interested audience are quite small.
4. Skills. One of the ways to make sure it will be effective communication is make sure people who are delivering the communication have the skills to get the message across. The skills may include good written communication skills, good presentation skills or good group facilitation skills. On the other hand, you may also need to invest in the skills of those being communicated with so that they can understand business performance data.
Having an Assessment of the Effectiveness of These Aspects of Communication
The effectiveness of these aspects of communication assessment can help you to understand why communication is not as effective and then you can provide some clear signposts for action to redress the problems. Apart from that assessment, you should also have some practical information on;
· the areas of communication that are not working well
· the types of communication that will be more effective
· the key strengths of existing communication methods
Once you know well what problems of organization communication are and how to get rid of these problems to get effective communication in workplace, it is time to do what will need to do so that you will get better result.
Related Posts
- How to Have Effective Communication in Workplace? – Part I
- The Way to Have Effective Communication in Workplace – I
- How to Have Effective Communication in Workplace? – Part II
- The Importance of Communication Skills
- The Best Ways to Create a Family Communication
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